Overview: When using Buddy Punch Payroll, you can send payroll information to QuickBooks Online accounting automatically.
Instructions:
How to Request Access
To request access to the QuickBooks Online Accounting integration, please contact our team at [email protected].
How to Set Up the Integration
1. Once our team has granted you access to the integration, you'll want to log in to your Buddy Punch account and start by going to Payroll --> Company Details:
2. Then choose Setup next to Onboard Status:
3. Once the payroll module opens, choose Accounting setup from the left-hand menu:
4. You will then be able to link your QuickBooks Online account:
Available Mapping Categories
The following payroll categories must be mapped to a company’s chart of accounts to enable the proper flow of payroll data from Buddy Punch to QuickBooks Online general ledger.
The categories that are optional for customers can be marked in the dropdown selection as “N/A.”
However, we advise customers to map all categories to accounts in advance, in case they begin using the category in the future, to prevent errors.
Category | Flow | Description | Sample Entries |
Wages and Salaries | Expense, Debit | All earnings paid to employees and contractors in the pay period. (Also known as “Compensation”. ) | • Employee Wages & Salaries (Gross Pay excluding Reimbursements) |
Contractor Payments | Expense, Debit | All earnings paid to contractors in the pay period. (Also known as “Compensation”. ) | • Contractor Payments(Gross Pay excluding Reimbursements) |
Expense Reimbursements | Expense, Debit | All reimbursements paid to employees and contractors in the pay period. | • Employee Reimbursements • Contractor Reimbursements |
Employer Taxes | Expense, Debit | All employer taxes for the pay period. | • Employer Taxes |
Employee Benefits | Expense, Debit | All benefits paid by the employer and remitted by the employer for the pay period. | • Employee Benefits |
Bank Account | Liability, Credit | The account that funds the amount that the employer is liable for over a given pay period. | • Cash Requirement (ACH) -- including any taxes and/or garnishments paid by Buddy Punch |
Payroll Taxes Payable | Liability, Credit | All employer taxes to be paid -- i.e. not remitted by Buddy Punch. | • Non-remittable Taxes |
Cash Tips | Liability, Credit | All cash tips paid to employees directly | • Cash Tips |
Imputed Income | Liability, Credit | Other imputed income such as use of a company car or gym membership | • Other Imputed Income |
Other Payroll Liabilities | Liability, Credit | All employer benefits and PTDs to be paid out by the employer -- i.e. not managed by Check | • Employee Benefits Liabilities • Garnishments |
FAQS
Q: What happens if the “auto-push” toggle is enabled?
A: If “auto-push” is enabled, then the payroll will be automatically pushed to the general ledger as a new journal entry when the payroll moves to the “processing” status from the “pending” status.
Q: What is the date used for the journal entry?
A: The journal entry’s transaction date will be the approval deadline for payrolls that are run through Buddy Punch. This date coincides with the date that the cash requirement is pulled from the company bank account. If a payroll doesn’t have an approval deadline, the transaction date will default to the payroll’s payday.