Overview: Pay Periods determine how employee time is grouped, calculated, and reported for payroll. Whether you need to adjust the start and/or end dates of an existing pay period or switch to a different frequency (options include weekly, bi-weekly, semi-monthly, or monthly), Buddy Punch gives Administrators full control over these settings.
Instructions:
Editing Pay Period Frequency or Dates
1. To edit pay period frequency or dates, you'll want to start by going to Settings --> Pay Periods:
2. Once on the Pay Periods page, click Edit located in the top right-hand corner:
3. From there, you can specify your Pay Period Frequency as well as your Pay Period Start Date. If you select a semi-monthly frequency, you'll be asked to enter the start date for your next pay period as well.
After your selections are made, a preview of date changes will populate. Click Save once done:
Important! If your pay period dates don't match up exactly with your pay period schedule, pay periods can also be edited individually. Please reference the next section for making changes to individual pay period dates.
Editing Individual Pay Periods
1. To edit individual pay periods, you'll want to start by going to Settings --> Pay Periods:
2. Once on the Pay Periods page, select Edit next to the pay period you need to change dates for. If you need to edit dates for a past pay period, click the Past option on the right to go to that tab:
Note: In order to ensure a gap between pay periods is never created by mistake, you're only able to edit the end date of a pay period. To edit a pay period's start date, you'll want to edit the end date of the prior pay period to be 1 day before the desired start date for the next pay period.
3. Choose your new pay period end date and then click Save:
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FAQs
Q: Why can't I change the Start Date of a pay period?
A: In order to ensure a gap between pay periods is never created by mistake, you're only able to edit the end date of a pay period. To edit a pay period's start date, you'll want to edit the end date of the prior pay period to be 1 day before the desired start date for the next pay period.
Q: Can I have multiple Pay Periods in my account for different groups of Employees?
A: No, at this time, we only support one Pay Period per account. If you need multiple Pay Periods, you can create additional accounts for each desired Pay Period type. After doing so, please reach out to our Support team to let us know so we can ensure that you're not billed for the base fee multiple times.