Overview: If you want to add or edit time off, whether in the current pay period or the future, you can do so directly from your time card or the time off calendar from the Buddy Punch website or mobile app.
Instructions:
Add Time Off—Time Card
1. Start by clicking the Add New dropdown followed by Time Off from your dashboard:
2. You can also visit your time card and click the Add New dropdown followed by Time Off:
3. On the Add Time Off page, you'll be able to add:
Date
Time Off Type
Hours
Note
Choose the +Add New option to add multiple days of time off. If the days are consecutive, choose the Switch to date ranges option:
4. Click Save once done.
5. You'll then be taken back to your time card, where the time off will be immediately applied/accepted or pending approval depending on account settings:
Add Time Off—Time Off Calendar
1. Start by clicking Timecards in the top navigation followed by Time Off Calendar:
2. Once on the time off calendar page, click +Add Time Off in the top right-hand corner:
3. On the Add Time Off page, you'll be able to:
Date
Time Off Type
Hours
Note
Choose the +Add New option to add multiple days of time off. If the days are consecutive, choose the Switch to date ranges option:
4. Click Save once done. Depending on account settings, the time off will either be automatically applied or sent to your supervisor for approval.
Edit Time Off—Time Card
1. To edit time off in the current pay period, start by clicking Edit on your Time Card on the Dashboard:
2. This will take you to your time card where you can click Edit next to the time off you want to adjust:
3. From there you can change the Time Off Type, and the number of hours or enter a new note and Save:
4. If approvals are enabled, you'll be taken back to your Time Card where you'll see the newly added time off Pending Approval. Without approvals, the change will be automatically approved/applied:
Important: Employees can only delete unapproved or denied time off from future pay periods.
Edit Time Off—Time Off Calendar
1. To edit time off in the current or future pay periods, start by clicking Timecards in the top navigation followed by Time Off Calendar:
2. Once on the Time Off Calendar, click the time off you'd like to edit:
3. From there you can change the Time Off Type, and the number of hours or enter a new note and Save:
4. If approvals are enabled, you'll be taken back to the Time Off Calendar where you'll see the newly added time off Pending Approval. Without approvals, the change will be automatically approved/applied:
Important: Employees can only delete unapproved or denied time off from future pay periods.
FAQ
Q: Why don't I see the option to add time off?
A: If you don't see the time off option, your Administrator has not enabled time off. Please contact them if you feel this is incorrect.
Q: Why don't I see the option to edit my time off?
A: If you don't see the option to edit your time off, it's because your employer hasn't enabled edits for you. Please reach out to them directly if you believe this is an error.
Q: Will I receive a notification if my time off is approved or denied?
A: Yes, if you have the time off changes email notification enabled (Found in your personal profile), you'll receive a notification when your time off is approved or denied.