Overview: Employee profile pictures can be added directly from their profile. Once uploaded, they will appear in various areas of the system, including the dashboard and time cards. Clicking a profile picture will take you to the employee’s profile.
Instructions:
How to Add Profile Pictures
1. To add a profile picture for an employee, start by clicking Employees in the top navigation:
2. Select View next to the name of an employee to view their profile:
3. Once in their profile, click Set Profile Picture on the right-hand side:
4. If you have a camera on your device and the employee is nearby, you can use the Capture with webcam option. Otherwise, choose Upload from file to upload an image from your device:
Important: When using the "Upload from file" option, we can only accept uploads in the .JPG format.
5. If the upload or capture is successful, you'll receive a green Success message stating such and you can Go back to the profile:
6. Back in the employee's profile, you'll see the newly added profile image on the right-hand side:
Show/Hide Employee Profile Pictures
1. To show or hide employee profile pictures across the system, click Settings in the top navigation followed by Account Settings:
2. Check or uncheck the box next to Show Profile Pictures for Employees and Save once done:
3. If you choose to leave the Show Profile Pictures for Employees option unchecked, employee profile pictures can only be viewed from the employee profile:
Where to View Profile Pictures
If you choose to Show Profile Pictures for Employees, their profile pictures can be viewed (and clicked to access the employee profile) from several different areas.
Dashboard—The first area is the dashboard under the Punched In and Out sections. If you use scheduling, profile pictures will be added under Today's Schedule.
And if you use pending approvals for either work hours, time off, or time cards, profile pictures will be associated with those details as well:
Employee page—Employee profile pictures can also be viewed and clicked from the Employee page.
Pay Periods page—When viewing pay periods, you can also view and click on employee profile pictures:
Time Card page—When viewing an individual time card, you can see the profile picture for the employee in question and click it to quickly access their profile:
Scheduling page—When using the Scheduling feature, profile pictures can be viewed and clicked from the Schedule page:
Availability page—With scheduling comes availability. Profile pictures can also be viewed and clicked from the Availability page:
FAQ
Q: Can I disable/enable employee profile pictures on a per-user basis?
A: No, the setting is global so will be applied to all employees.