Overview: With Buddy Punch, you can track both paid and unpaid breaks. Breaks can be set up to automatically occur based on the number of hours worked per day or between punches. Breaks can also be manually entered by employees or management.
Instructions:
Paid/Unpaid Manual Breaks
1. To set up a paid or unpaid manual break, start by clicking Settings in the top navigation followed by Break Rules:
2. On the Break Rule page, click +Add a New Break Rule:
3. When creating a manual break you'll need to specify the:
Break Rule Name: What employees will see when adding or taking a manual break.
Pay Status: Paid or Unpaid
If the employee can enter the break. (If the "Employees can enter this break" option is left unchecked, only managers or administrators can enter the break.)
The minimum amount of time the employee is required to stay on the break. (If there's no minimum, please enter 0.)
Which employees are assigned to the break
Once you've made your selections, Save once done.
4. If the break is paid, you can also specify if there's a maximum break time. After an employee hits the maximum set, their break will convert to an unpaid break:
Don't see an unpaid break to select in the dropdown? You may need to create one as outlined here.
Paid/Unpaid Automatic Breaks
1. To set up a paid or unpaid automatic break, start by clicking Settings in the top navigation followed by Break Rules:
2. On the Break Rule page, click +Add a New Break Rule:
3. When creating an automatic break you'll need to specify the:
Break Rule Name
Pay Status: Paid or Unpaid
If the break should be applied based on the total time between each punch in/out or based on the total time per day.
How many hours an employee needs to work before the rule triggers.
The total break time in minutes.
Which employees are assigned to the break.
Once you've made your selections, Save once done.
Important: Employees can only be assigned to 1 automatic break rule at a time.
Activate/Deactivate Breaks
Breaks cannot be deleted if they've previously been used by employees, but they can be deactivated directly from the Settings --> Break Rules Page:
1. Once on the Break Rules page, click Edit next to the break rule you want to deactivate:
2. Uncheck the box next to Active and Save once done:
3. The break rule will now be moved to the Inactive tab:
4. You can also activate codes from the Inactive tab by clicking Edit next to the rule you want to activate, checking the box next to Active, and Saving once done.
Video
FAQ
Q: How do I remove a break rule when the Delete button is grayed out?
A: If the Delete button is grayed out, this means the rule has been applied to an employee's punches and cannot be deleted. While it can't be deleted, it can be deactivated as detailed here.