Overview: If you miss your payroll deadline, want to pay an employee manually outside of the normal pay date, or report past manual pay, this can be done by running an off-cycle payroll.
Important! If you miss your payroll approval deadline and would rather not pay employees manually, you can simply move your pay date forward as needed via the Settings --> Pay Periods page.
Run Off-Cycle Payroll
1. To run an off-cycle payroll, click Payroll in the top navigation, followed by Run Payroll.
2. Click the Off-Cycle Payroll Options button:
3. From there, select the pay period start and end dates you're paying for, the pay date, and whether you want to:
Tax all earnings as supplemental earnings
Apply benefits
Apply pre-tax deductions
Click Create Off-Cycle Payroll when done:
4. You can then:
Select the Employees or Contractors you wish to pay
Specify Direct Deposit or Manual Payment
Set or Adjust Earnings
Add Additional Earnings or Reimbursements
Set PTO
View Gross Pay
Important! If you select to pay employees via manual payment, we'll still collect tax liabilities if necessary, but you're responsible for paying employees out per any preferred method. You can reference the Net Pay on the Run Payroll page.
5. If everything looks good, you can Save Draft and click Preview Payroll in the top right to continue. Otherwise, you can Delete Payroll if you need to start over.
6. On the Preview Payroll screen, you can see Pay Breakdown, Taxes, Hourly Breakdown, Post-Tax Deduction, and Benefits as well as Cash Requirement:
Cash Requirement includes employee/employer taxes, reimbursements, contractor payments, post-tax deductions.
7. As a final step, click the Submit payroll button.
FAQs
Q: Do I need to process a manual payroll if I miss the payroll deadline?
A: No, you are not required to process a manual payroll, but can instead push your payment date forward as needed.