Overview: To add or edit time off, whether in the current pay period or for future periods, you can do so directly from your time card or the time off calendar on the Buddy Punch website or mobile app.
Web Instructions:
App Instructions:
Add Time Off - Time Card (Web)
1. Starting on your Dashboard, click the Add New dropdown, followed by Time Off:
2. You can also visit your time card and click the Add New dropdown, followed by Time Off:
3. On the Add Time Off page, you'll be able to add:
Date
Time Off Type
Hours
Note
Select the Add New option to add multiple days of time off. If the days are consecutive, choose the Switch to date ranges option:
4. Click Save once done.
5. You'll then be taken back to your time card, where the time off will be immediately applied/accepted or pending approval, depending on account settings:
Add Time Off - Time Off Calendar (Web)
1. Start by clicking Time Off in the top navigation, followed by Time Off Calendar:
2. Once on the time off calendar page, click +Add Time Off in the top right-hand corner:
3. On the Add Time Off page, you'll be able to:
Date
Time Off Type
Hours
Note
Select the +Add New option to add multiple days of time off. If the days are consecutive, choose the Switch to date ranges option:
4. Click Save once done. Depending on account settings, the time off will either be automatically applied or sent to your supervisor for approval.
Edit Time Off - Time Card (Web)
1. To edit time off in the current pay period, start by clicking Edit on your Time Card on the Dashboard:
2. This will take you to your time card, where you can click Edit next to the time off you want to adjust:
3. From there, you can change the Time Off Type, and the number of hours, or enter a new note and Save:
4. If approvals are enabled, you'll be taken back to your Time Card, where you'll see the newly added time off Pending Approval. Without approvals, the change will be automatically approved/applied:
Important! When editing, you may see the option to Delete. This will only be available to you for unapproved or denied time off in future pay periods.
Edit Time Off - Time Off Calendar (Web)
1. To edit time off in the current or future pay periods, start by clicking Time Off in the top navigation, followed by Time Off Calendar:
2. Once on the Time Off Calendar, click the time off you'd like to edit:
3. From there, you can change the Time Off Type, and the number of hours, or enter a new note and Save:
Important! When editing, you may see the option to Delete. This will only be available to you for unapproved or denied time off in future pay periods.
4. If approvals are enabled, you'll be taken back to the Time Off Calendar, where you'll see the newly added time off Pending Approval. Without approvals, the change will be automatically approved/applied.
Add Time Off - Time Card (App)
1. When logged into the mobile app, click Time Cards in the bottom navigation. (Left image below)
2. Once on the time card page, click the + button in the top right-hand corner. (Right image below)
3. You'll be presented with a dropdown where you want to select Add Time Off. (Left image below)
4. On the Add Time Off page, you'll be able to add:
Date
Time Off Type
Hours
Note
Choose the +Add New option to add multiple days of time off. If the days are consecutive, tap the Switch to date ranges option. Click Save once done. (Middle image below)
5. After saving, you'll be taken back to the Time Card page, where you'll see the newly added time off either automatically applied or Pending Approval, depending on the settings your Administrator specified. (Right image below)
Add Time Off - Time Off Calendar (App)
1. When logged into the mobile app, click Time Off in the bottom navigation. (Left image below)
2. Once on the Time Off List page, click the + button in the top right-hand corner. (Right image below)
3. On the Add Time Off page, you'll be able to add:
Date
Time Off Type
Hours
Note
Choose the +Add New option to add multiple days of time off. If the days are consecutive, select the Switch to date ranges option. Click Save once done. (Left image below)
4. After saving, you'll be taken back to the Time Off List page, where you'll see the newly added time off either automatically applied or Pending Approval, depending on the settings your Administrator specified. (Right image below)
Edit Time Off - Time Card (App)
1. To edit time off, start by clicking Time Cards in the bottom navigation. (Left image below)
2. Once on the Edit Time Off page, you can adjust the Time Off Type, the number of hours, and add a note if needed. (Middle image below)
3. After saving, you'll be taken to the Time Off List page, where you'll see the newly added time off either automatically applied or Pending Approval, depending on the settings your Administrator specified. (Right image below)
Edit Time Off - Time Off Calendar (App)
1. To edit time off in the future, start by clicking Time Off in the bottom navigation. (Left image below)
2. Once on the Edit Time Off page, you can adjust the Time Off Type, the number of hours, and add a note if needed. (Middle image below)
3. After saving, you'll be taken to the Time Off List page, where you'll see the newly added time off either automatically applied or Pending Approval, depending on the settings your Administrator specified. (Right image below)
Video (Web)
FAQs
Q: Why don't I see the option to add time off?
A: If you don't see the time off option, your Administrator has not enabled time off. Please contact them if you feel this is incorrect.
Q: Why don't I see the option to edit my time off?
A: If you don't see the option to edit your time off, it's because your employer hasn't enabled edits for you. Please get in touch with them directly if you believe this is an error.
Q: Will I receive a notification if my time off is approved or denied?
A: Yes, if you have the time off changes email notification enabled (Found in your personal profile), you'll receive a notification when your time off is approved or denied.