Overview: The option to Include PTO in Overtime Calculations can be enabled for your account to allow you to determine which time off types should count towards OT, the same way that regular hours worked do.
Instructions:
Enabling PTO Included in Overtime Calculations
Viewing Employee Hours With PTO Included Toward Overtime
Enabling PTO Included in Overtime Calculations
1. If you would like your employee's PTO to count toward Overtime the way regular hours worked do, the first step is to reach out to Buddy Punch Support via live chat or email ([email protected]) so we can enable the setting on your account from the backend.
2. After this has been enabled, you can select which time off types should count toward overtime by going to the Settings --> Time Off page:
3. Then click Edit next to a Time Off Earning Code that you would like to include toward Overtime calculations:
4. From there, you'll see the new option to Include in Overtime Calculations, check that box, then click Save once done:
5. The Time Off Earning Code will now show as being Included in Overtime Calculations:
Viewing Employee Hours With PTO Included Toward Overtime
When a time off code is included in Overtime calculations, it's important to note that, while the PTO hours will show as Reg and PTO on time cards and in reports, the hours only count toward the Total once.
This can be seen in the example below, where the employee is set to earn OT after working 40 hours in a work week, and the Holiday time off type is set to be included in Overtime calculations. 8 hours of Holiday PTO were added for Monday, and the employee had five 8-hour shifts each day after for a total of 40 working hours.
Though we can see 8 hours indicated under both the Reg and PTO columns for the Holiday time off, when calculating the Total for the week, the Holiday hours are already included with the Reg column, and aren’t added again with the PTO column. This makes the calculation for the Total column 40 Reg + 8 OT = 48 Total:
Alternatively, if multiple time off types are used on a time card, but only some are set to be included in Overtime calculations, the codes that don't count toward OT will only be accounted for in the PTO column.
In the example below, the employee has 8 hours of Holiday time off that counts toward OT, and 8 hours of Vacation time off that does not. Because Vacation time off does not count towards OT, the hours are only displayed under the PTO column, unlike the Holiday time off. In this case, the calculation for the Total column is 40 Reg + 8 OT + 8 PTO = 56 Total:
The same is true when viewing reports. With Holiday time off counting toward overtime, it is only counted toward the Total in the Reg and OT columns, and it is not added again from the Total PTO column in the Hours Summary report example below:
FAQs
Q: I don't see the option to include my time off types in overtime calculations. Why is this missing?
A: In order to access this setting on your account, it must first be enabled by Buddy Punch Support from the backend. Please reach out to Buddy Punch Support via live chat or email ([email protected]) if you're interested in using this feature.
Q: When I add the hours for Reg, OT, and PTO, they don't equal what's shown in the Total column. Why is that?
A: If a time off type is set to be included in overtime calculations, those hours will show in both the Reg/OT and PTO columns; however, they are only counted toward the Total once. See examples above for more information.