Overview: At Buddy Punch, we offer integrations with both QuickBooks Desktop and QuickBooks Online; however, these integrations work very differently. Below is a breakdown of the main differences to help you decide if our integration will meet your needs.
QuickBooks Desktop vs. QuickBooks Online
| ||
Access During Trial | ✅ | ✅ |
Sync Employee Time | ✅ | ✅ |
Sync Contractor Time | ❌ | ❌ |
Sync Vendor Time | ❌ | ❌ |
Send Regular Time | ✅ | ✅ |
Send Overtime | ✅ | ❌** |
Send Double Time | ✅ | ❌** |
Send Time Off | ✅ | ❌** |
Update Time Off Balances | ❌ | ❌ |
Send Notes w/Time | ✅ | ❌ |
Send Pay Rates | ❌ | ❌ |
**At this time, we can only export time activities to QuickBooks Online in one lump sum of Reg hours. We cannot export hours by category (e.g., OT, DBT) or by time off.
Map Customers & Jobs | ✅ | ❌ |
Map Service Items | ✅ | ❌ |
Map Classes | ✅ | ❌ |
Mark Codes Billable | ✅ | ❌ |
Automatic Sync | ✅ | ❌ |
FAQs
Q: Can Managers sync to QuickBooks?
A: Managers cannot sync time to QuickBooks Online. Managers can sync time to QuickBooks Desktop if they have access to the web connector.
Q: Does making changes to an employee in Buddy Punch change the user in QuickBooks?
A: No.
Q: Do employee names need to match in both Buddy Punch and QuickBooks?
A: No.
Q: Are newly added QuickBooks Desktop Customers & Jobs, Service Items, or Classes automatically synced with Buddy Punch?
A: No. The web connector would need to be run to pull in new Customers & Jobs, Service Items, or Classes.
Q: Does deleting a Location or Department from Buddy Punch also delete them in QuickBooks Desktop?
A: No.