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How to Mark Location or Department Codes as Billable for QuickBooks Desktop
How to Mark Location or Department Codes as Billable for QuickBooks Desktop

The Billable option is used for our QuickBooks Desktop integration and allows you to specify if time should be considered billable.

Rachel avatar
Written by Rachel
Updated over a week ago

Overview: The Billable option allows you to specify whether the time you transfer into QuickBooks Desktop should be marked on the weekly timesheet as billable.

Instructions:


Mark Locations/Department as Billable

1. Start by clicking Settings followed by Locations or Department Codes:

2. When creating a new Location or Department Code, check the box next to Billable and Save once done. You can also update existing codes if needed:

If you want newly synced Customers & Jobs, Service Items, or Classes to be marked as Billable automatically, visit the QuickBooks Desktop integration page and choose the Map Customers & Jobs, Service Items, and Classes button:

You can check either the option to mark Locations or Department Codes as billable when new items are imported:


View Billable Hours in QuickBooks Desktop

1. To view billable hours in QuickBooks Desktop, start by clicking Employees in the top navigation followed by Enter Time --> Use Weekly Timesheet:

2. Time that was imported will be marked as either billable or not under the Billable column, based on your setup in Buddy Punch:


FAQ

Q: What happens if I mark a Location billable, but a Department Code not billable, or vice versa?

A: If a Location is marked billable, but an associated Department Code is not or vice versa, and an employee works under those codes, the billable setting will take priority.

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