Overview: Pay Periods determine how employee time is grouped, calculated, and reported for payroll. On the Pro and Advanced plans, multiple Pay Period Schedules can be created on the same account by an Administrator.
Important! Multiple Pay Period Schedules are only offered on the Pro and Advanced plans. For a full breakdown of the features included with each plan, visit our Pricing Page and scroll to the "Compare Plans & Pricing" section.
Instructions:
Add a New Pay Period Schedule
1. To add a new Pay Period Schedule, start by going to the Settings --> Pay Periods page:
2. Then, click the + Add Pay Period Schedule button on the right side of the page:
3. From there, you'll be required to add a Schedule Name for the new Pay Period, and you can adjust the Pay Period Frequency and Pay Period Schedule Start Date as needed:
4. After clicking Save, you'll be returned to the Settings --> Pay Periods page where a confirmation message will be displayed at the top showing the new pay period schedule was successfully created, and you can view the Default Schedule and any additional Pay Period Schedules:
Assign Employees to Alternate Pay Period Schedule
Once an additional Pay Period Schedule has been created, employees can be changed from the account default to an alternate schedule from within their profile.
1. Start by going to the Employees page and click View next to the employee that you would like to assign to an alternate Pay Period Schedule:
2. From the employee's profile page, click the Edit button in the top right:
3. Scroll down to the Punch & Entry Rules section, then use the dropdown under Pay Period Schedules to select the alternate schedule you would like to assign the employee to, and click Save when done:
How to Delete an Alternate Pay Period Schedule
Important! Only alternate Pay Period Schedules can be deleted. The account Default Pay Period Schedule cannot be deleted, only edited. If you need to make changes to the Default Pay Period Schedule, this can be done by following the step-by-step instructions shown here.
1. To delete an alternate Pay Period Schedule, start by going to the Settings --> Pay Periods page:
2. Click the Delete button to the right of the alternate Pay Period Schedule that you would like to delete:
Note: An alternate Pay Period Schedule can only be deleted once no employees are assigned to it. If employees are assigned to the alternate schedule, the Delete button will be grayed out. The steps shown here can be followed to assign the employees to the Default Pay Period Schedule or a different alternate schedule than the one you intend to delete.
3. Confirm the deletion of the Pay Period Schedule in the pop-up.
FAQs
Q: Why don't I have the option to create a new Pay Period Schedule?
A: If the + Add Pay Period Schedule button is not shown on the Settings --> Pay Periods page of your account, it's likely that your account is on the Starter plan. Multiple Pay Period Schedules are only offered on the Pro and Advanced plans. For a full breakdown of the features included with each plan, visit our Pricing Page and scroll to the "Compare Plans & Pricing" section. For step-by-step instructions on how to upgrade your plan, click here.
Q: How many alternate Pay Period Schedules can I create?
A: As long as you are on the Pro or Advanced plan, you can create as many additional Pay Period Schedules as you need.