Overview: The Time Card Approvals – Required Agreement option enables employers to require employees to agree to specific text, such as a question or statement, before submitting their time card for approval. This feature helps ensure compliance and acknowledgment of company policies or work hours.
Instructions:
Enable Required Agreement
1. Start by clicking Settings in the top navigation followed by Time Card Approval Settings:
2. If you haven't enabled Time Card Approvals, check the box next to Enable Time Card Approvals and click Save.
3. Then check the box next to Require that the following text is agreed to when submitting the time card and enter the text you'd like the employee to agree to. Save once done:
Tip: We've put together some example statements for you here.
Example of Feature In Use (Employee Perspective)
Once the agreed-to-text option is enabled, when an employee submits their time card they will see a checkbox along with the text you entered. An employee is required to agree to the text to submit their time card for approval.
Below are web and mobile examples of what an employee will see when submitting their time card:
Web View
Mobile View
View the Submitted Time Card Agreement
Once an employee has submitted their time card, you can view the submission information, including the agreed to text, in a few different ways from the Buddy Punch website.
Time Card Approval History
When reviewing a submitted time card, you can view the Agreed To information by scrolling down to the bottom of the time card.
There you'll find the Approval History where you can see who took an action, and when, along with any notes:
Employee Detail Report
The Agreed To information can also be viewed on the Employee Detail Report.
Just make sure to check the Include Time Card Approval History box before submitting:
Once downloaded, you'll find the Time Card Approval History included for each employee you ran the report on at the bottom of their given section:
Example Required Agreement Statements
Below are several different example statements that you can use as needed:
I certify that this time card is complete and correct to the best of my knowledge.
I verify that I have accurately recorded all hours worked, including overtime, and have taken all required meal and rest breaks.
I declare under penalty of perjury that I have accurately recorded all of the hours I worked (including hours outside of my normally scheduled workweek and overtime), received all of the meal periods and rest periods to which I was entitled based on the number of hours I worked, and had the opportunity to make any necessary corrections to this time record before I signed it.
By submitting this time card, I confirm that it accurately reflects my worked hours, including any overtime, and that I have taken my required breaks.
I confirm that my time card accurately reflects all hours worked, including breaks and overtime.
FAQ
Q: Can an employee recall their time card?
A: Yes, employees can reset their time card to draft if they submit too early or need to make changes. They cannot reset to draft if the time card has already been approved.
Q: My employee submitted their time card, and now they can't punch time. How do I fix this?
A: Once a time card is submitted for approval, it becomes locked so that no new time can be added. To allow an employee to continue punching time, the time card will need to be rejected or reset to draft.