Overview: Managers with Time Approval permissions can add, edit, or delete punches as needed for their assigned employees from our website.
Instructions:
Add a Punch
1. Start by clicking Timecards in the top navigation followed by View All:
2. Choose a pay period from the dropdown and then click View next to an employee name to access their timecard:
3. Once on the employee time card, you can click the Add New dropdown followed by Punch:
4. You can then specify the Punch In Time, Punch Out Time , select shift details and location, department, or position codes if applicable.
Save once done:
Important: If an employee forgets to punch in for the day you can leave the punch out time blank, allowing the employee to punch out on their own.
5. You'll then be taken back to the employee's time card where you can view newly added punch information:
Edit a Punch
1. To edit a punch, start by visiting the time card for the employee in question and select Edit next to the punch you want to edit:
2. You'll receive a pop-up where you can edit the punch as needed and Save Changes when done:
Delete a Punch
1. To delete a punch, start by visiting the time card for the employee in question. Once there, each set of punches will have the option to Delete to the far right as noted by a small trash can icon.
The icon will be highlighted in red when hovering over it:
Important: Depending on your screen size, you may need to scroll to the right to view the trash can/delete icon. The scroll bar can be found at the bottom of the time card as shown here.
2. If the trash can icon is grayed out/not clickable or you don't see it, your account administrator may need to enable the option or update your manager permissions:
3. After clicking the trash can icon to delete, you'll receive a warning message reminding you the punch can't be restored once deleted. Click Delete to confirm the deletion:
4. If ever you need to review punch information that's been deleted, you can use our Deleted Time Report which can be found under Reports in the top navigation. The report will let you know who deleted what and when.
Video
FAQ
Q: I'm a Manager but I'm not seeing edit or delete options. How do I fix this?
A: If you're a Manager, can't add, edit, or delete punches then this ability hasn't been enabled by your Administrator. Please reach out to them if you believe this is incorrect.