Overview: The Activity Log is a report that shows every change made to employee time in one place, in the order it happened. Each row shows who made the change and describes what changed in plain English, so you no longer need to open each time card and check its Revision History one by one.
The Activity Log includes:
Punch edits - changes to an existing punch, such as a new punch in or punch out time
Manual entries - punches added by hand rather than punched in by the employee
Breaks - breaks added, changed, or removed
Time off - time off added, edited, requested, approved, or denied
Approvals - time cards submitted for approval and approved
Export options include:
CSV
Excel
PDF
Print
Important! The Activity Log is available to Administrators on the Pro and Advanced plans. It updates every 5 minutes, so a change you just made may take a few minutes to appear.
Instructions:
Run The Activity Log
1. Start by clicking Reports --> Activity Log:
2. From there, you can filter by:
Employee(s) - whose time was changed
Changed by - the Administrator, Manager, or Employee who made the change
Department(s)
Change type(s)
Start/End Date - defaults to the current pay period
And Submit once done:
Reading The Activity Log
Each row in the report is one change. The columns are:
When - the date and time the change was made
Type - Punch edit, Manual entry, Break, Time off, or Approval
Employee - the employee whose time was changed
Subject - what the change applies to, such as the punch date and time or the pay period
Changed by - the name of the person who made the change
What changed - a plain-English description of the change, for example, "Punch in time changed from 8:00 AM to 8:30 AM"
To the far right of each row, click View to open the employee's time card for that pay period and review the punch in more detail:
Important! The feed updates every 5 minutes. If you don't see a recent change listed, please wait a few minutes and rerun the report.
Lastly, if needed, you can export the report via CSV, Excel, PDF, or Print:
FAQ
Q: Does the Activity Log show changes to approved time cards?
A: Yes. The Activity Log shows the history of whether or not a time card has been approved, so you don't need to move an approved time card back to draft to review its changes.
Q: What happens if a punch, break, or time off entry is deleted?
A: The deletion gets a row of its own showing who deleted it and what was deleted.
Q: Does the Activity Log include changes made before it was released?
A: Yes. It includes past history for punch edits, manual entries, breaks, time off, and approvals, not just changes made after the report became available.
Q: Is company holiday time off included?
A: No, holiday time off added for everyone at once is not shown. If someone later edits a holiday entry for a specific employee, that edit does appear.
Q: Can Managers see the Activity Log?
A: Not at this time. The Activity Log is currently available only to Administrators.