Overview: Hourly employee pay rate information can be entered to determine estimated pay. Pay rates can be associated with Locations, Departments, and Positions.
Important: Estimate pay can only currently be viewed through our website and is not yet supported in-app. Employees can use their mobile device web browser to view this information.
Instructions:
Additional Resources:
Employee Pay Rate Settings
1. To adjust your global pay rate settings, click Settings in the top navigation followed by Pay Rates:
2. On the pay rate page, you will find the following options:
1. Display pay rates on Time Cards. There will be an estimated pay column on the employee's time card when this option is enabled. We'll take the employee's pay rate times the number of hours worked to determine their estimated pay.
2. Display pay rates on Reports. When enabled, you fill see estimated pay on the Hours Report by Location/Department/Position/Time Off, Hours Summary, Daily Hours, In/Out Activity, Time Card, and Payroll Export Report.
3. Allow Employees to view their pay amounts. When enabled, employees will be able to view their estimated pay.
4. Allow managers to view pay rates for employees they have Time Approval permissions for. When enabled, a Manager that has Approval permissions over an employee will be able to view their pay rate information.
5. Export current rates. This option allows you to export a CSV file of all current pay rate information.
Add Employee Pay Rates
1. To add pay rates, start by clicking Employees in the top navigation:
2. Click View next to the name of the employee you want to add the pay rate for:
3. Once in the employee profile, click Pay Rates from the left-hand menu:
4. At the Pay Rate section, either click Edit next to the Default pay rate or the +Add New button:
5. Enter the Reg (Regular) pay rate; the OT (Overtime) and DBT (Double Time) will be automatically calculated for you. Select the Location/Department/Position associated with the pay rate, and finally select the effective from date:
6. Click Save once done.
Edit Pay Rates
1. To edit or update a pay rate, start by clicking Employees in the top navigation:
2. Click View next to the name of the employee whose pay rate you need to edit/update:
3. Once in the employee profile, click Pay Rates from the left-hand menu:
4. At the Pay Rate section, either click Edit next to the pay rate you'd like to edit/update:
5. Enter the new Regular pay rate, and the OT/DBT will be automatically added. Select the effective date for the new pay rate and click Save once done:
6. If you need to delete an old pay rate, so the new one is effective, click the Delete button next to the old pay rate:
View Estimated Pay Information
To view estimated pay, visit an employee's time card. You'll see an Est Pay column, which will show the total estimated pay for the day as well as the total estimated pay for the week and pay period:
Estimated pay is also available on most reports we offer.
FAQ:
Q: Why is the pay rate information not showing on my reports?
A: Typically, when the pay rate information is not showing on reports, this has to do with the effective date of the pay rate. Double-check the effective date for pay rates to ensure they're set up correctly.
Q: Where can I find the pay rate history that shows changes to pay rate information?
A: To view pay rate history, visit the Pay Rate section in the employee profile and select View History next to the pay rate in question.