Overview: The company calendar allows you to enter predetermined company days off, including holidays, for all or specified employees.
Important! Only Administrators can set up a Company Calendar.
Instructions:
Enable Time Off
Enable Time Off
1. To enable time off, start by clicking Settings --> Time Off:
2. Check the box next to Allow Employee Time Off and Save when done:
Set Up A Company Calendar
Once time off is enabled, you can then set up a company calendar for your workers.
1. To set up a company calendar, start by clicking Settings --> Time Off:
2. Click Company Calendar in the left-hand menu, and once at that section, click + Add New:
3. From here, you can:
Enter company calendar dates individually, click the Switch to date ranges button to enter consecutive days off, or use the "Start from a common holiday" option at the top
Name the time off date(s)
Pick the Time Off Type that should be used
Select if the entry should Repeat every year
4. After that:
Set the number of Time Off Hours that should be used for the date(s)
Choose if employees should receive Regular, Overtime, Double Time, or a Custom rate for hours worked that day
Assign the time off to all or select pre-existing users, with the option to Apply to all future employees
Important! If you apply to all future employees, the time off earning code you use must also be set up to be applied to all future employees. If the earning code is not set to this, you'll see the blue notice shown in the screenshot above.
5. Save when done. Note: If shifts have already been scheduled and your business will be closed on the date(s) you entered, ensure you delete the shifts to avoid scheduling conflicts.
6. The company calendar details will now be visible on the Time Off Calendar:
7. You can visit the Company Calendar section at any time to Edit a pre-existing company calendar or Delete it:
FAQs
Q: Can I edit a company calendar date through the time off calendar?
A: All company calendar dates must be managed through the Company Calendar section on the Time Off Settings page.
Q: If my employees work on a company holiday, they should earn overtime. How do I set this up?
A: To count any hours worked on a company holiday as overtime, you'll want to be sure that the box for Count hours worked on this date as overtime is checked.