Overview: Administrators can add holiday time off to any employee using the Time Off Calendar, Company Calendar, or from the employee's Time Card.
Important! To add holiday time off, you must first create a holiday time off code. If you haven't done so yet, this article explains that process: How to Setup Paid or Unpaid Time Off
Instructions:
Add Holiday Time (Time Off Calendar)
After creating a holiday time off earning code, you can then proceed with adding holiday time to an employee.
1. Start by clicking Time Off in the top navigation:
2. Click the + Add Time Off button in the top right-hand corner:
3. Select the employee dropdown and choose which employees the time off should be assigned to. You can then add the:
Date—The date of the time off.
Time Off Type—The time off code associated with the time off.
Hours—The number of hours associated with the time off.
Note—A note related to the time off, visible to management and employees.
To add multiple holidays at once, choose the + Add New button to populate multiple lines:
Important! Don't see a Holiday time off type? You might need to create it first, as outlined here: How to Setup Paid or Unpaid Time Off
4. If you need to add multiple consecutive days of time off, use the Switch to date ranges option:
5. After entering all the necessary details, click Save, and you'll be taken back to the Time Off Calendar where you can find your newly added time off.
Add Holiday Time Off (Time Card)
After creating a holiday time off earning code, you can then proceed with adding holiday time to an employee.
1. Start by clicking Time Cards in the top navigation, followed by View All:
2. Once on the Pay Period page, choose a pay period from the dropdown at the top and then click View next to the name of the employee for whom you want to add time off:
3. From their time card, click the Add New dropdown followed by Time Off:
4. You can then add the:
Date—The date of the time off.
Time Off Type—The time off code associated with the time off.
Hours—The number of hours associated with the time off.
Note—A note related to the time off, visible to management and employees.
To add multiple holidays at once, choose the + Add New button to populate multiple lines. If you need to add multiple consecutive days of time off, use the Switch to date ranges option.
5. After entering the required details, click Save:
6. If the time off was entered in a previous or current pay period, you'll be taken back to the employee's Time Card. If the time off was entered in the future, outside of the current pay period, you'll be taken to the Time Off Calendar.
Add Holiday Time (Company Calendar)
More information on how to add holiday time using the Company Calendar can be found here.
FAQ
Q: Can I set it up so that holidays are applied every year?
A: No, currently, holidays need to be manually added each year.