Overview: By default, pay periods are locked once they're closed. However, if you'd like for employees to add time after the pay period has closed, you can manually lock/unlock a pay period as needed.
Important: If you are using Time Card Approvals your pay periods will not lock or unlock automatically. The Time Card Approval status determines if a time card is locked. Here are the various statuses for a time card and the associated Lock/Unlocked status of a pay period. Locked means time cannot be entered:
Draft = Unlocked
Pending Approval = Locked
Approved = Locked
Rejected = Unlocked
Locking/Unlock Pay Periods
1. To unlock or lock pay periods, start by clicking Settings followed by Pay Periods:
2. If you want to lock/unlock a past pay period, choose the Past tab. You'll then want to click Edit next to the pay period you want lock/unlock:
3. You can then decide if the pay period should be locked/unlocked for Employees or Everyone. Everyone would include Employees, Managers, and Administrators. Save once done:
Q: Can Managers change or update pay period information?
A: No, only Administrators are able to change or update pay period information as doing so can impact how hours are calculated.
To view this full article outside of the chat window, please click here.