Overview: This article covers how to download, format, label, and print employee QR codes using Microsoft Publisher.
Print and Format QR Codes
To start, you will need to download employee QR Codes as outlined here.
After downloading the QR Codes, you can use the following template to print them: QR Code Template (Publisher Doc)
If needed, you can sign up for a trial for Microsoft 365, which includes Publisher, here. When ready:
2. Open the Publisher file using Microsoft Publisher.
3. In Publisher click on "Insert" and then "Pictures."
4. Insert each of your QR Codes and place each of them in the safe print area. You will have to resize each QR code. Make sure to hold down SHIFT while resizing the QR Code so the aspect ratio does not change:
5. Optionally you can label each QR code by choosing "Home" and then "Draw Text Box" in Publisher:
6. Once you are finished placing the codes and labeling them you can print the file. We recommend removing the placeholder image background by clicking CTRL+M while in Publisher. Then select the background image and delete it (push the delete key on your keyboard).
Note: QR Codes can be resized smaller and still be read by a camera; however you must click and hold SHIFT while resizing them. If you do not they will become distorted and will not be readable.