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Overview: The integration with ADP Workforce Now is done through an export/import process. When it's time to process payroll, you will export the ADP Workforce Now-specific file and upload it into their system.
Important: To import into ADP Workforce Now, you will need to have Practitioner or Limited Practitioner rights.
Instructions:
Enable the ADP Workforce Now Integration
1. To enable the ADP Workforce Now integration, start by going to Settings --> Integrations:
2. Click the ADP Workforce Now Settings button:
3. Check the box next to Enable Integration with ADP Workforce Now. Then enter:
ADP Company Code: This number can be found in your ADP Workforce Now account.
ADP Batch Number (Optional): This number can be found in your ADP Workforce Now account. It can be used to identify the source of the payroll data in ADP.
ADP Codes: Found in your ADP Workforce account. If you don't have any set up, please contact your ADP Workforce Now rep.
ADP Hour Type: Found in your ADP Workforce account.
And click Save:
Note: The mapping categories are controlled by your Time Off Types, which can be found by going to Settings --> Time Off in Buddy Punch.
Enter Employee IDs
Any worker you want to show up on the ADP Workforce Now export needs to have an Employee ID in Buddy Punch that matches the File ID in ADP.
To find the File ID for an employee in ADP, go to My Team, then select a team member. You should see the File ID at the top of their profile.
More details on where to find/enter the Employee ID in Buddy Punch can be found here: https://docs.buddypunch.com/en/articles/9430602-how-to-find-enter-an-employee-id
Map Department Codes (Optional)
If you plan to use Buddy Punch Department Codes and want to include them on the ADP export, a Payroll Code can be added to new or pre-existing Department Codes from the Settings --> Department Codes page:
Export the ADP Workforce Now File
1. To export the ADP Workforce Now file, go to Reports --> Payroll Export:
2. Choose your pay period and any filters, and click Run Report. You'll then want to click the Export dropdown followed by ADP Workforce Now Format:
Important: Do not open the file in Excel and re-save it. Doing so will change the data in the file (ie, 001 becomes 1). Also, do not modify the file name; if you change the name, it will fail to import into ADP Workforce Now.
Import into ADP Workforce Now
1. Start by logging into Workforce Now at workforcenow.adp.com.
2. You will need to Start New Payroll cycle:
3. Once you have started a new payroll cycle, or if you would like to import your data into an existing payroll cycle, select Process from the top navigation bar:
4. The following options will vary depending on your role within ADP Workforce Now. Select Utilities and choose Import:
5. On your left pane, select Paydata:
6. Click Add:
7. On the Paydata Import Files page, select Browse for Files.
8. Select your exported payroll file from Buddy Punch by clicking Add Files. This is typically found in your Downloads folder on your computer. Click Upload when ready:
9. Once you've added your payroll file from Buddy Punch to your import, select the appropriate file(s) using the check box and click Done:
10. ADP Workforce Now will bring you back to your unprocessed payroll files. Select the appropriate file(s) using the check box and click Other Actions. Click Start to begin processing payroll:
Please contact ADP Workforce Now if you have questions about processing payroll in their system.
Export Example
Following is an example of how the ADP Workforce Now report will look when you export it from the Payroll Export Report page:
