Overview: Just like Department Codes, Locations are labels for time. You can create as many locations as needed, assign them to employees, and then employees can punch in and out of these codes. You can also assign them to shifts if scheduling is enabled. Your reports will reflect the time put into each code.
Web Instructions:
App Instructions:
How to Create Locations (Web)
1. To set up Location codes, start by clicking Settings in the top navigation, followed by Locations:
2. Once on the Locations page, click +Add a New Location:
3. You'll then be asked to enter the name of your Location and assign employees. Please check to ensure that the Active box is checked, and then Save once done:
4. You'll be taken back to the Locations page, where you'll find your newly created Location.
How to Link Locations and Department Codes (Web)
If you need multiple levels of tracking, you can use Department Codes, which nest under Location codes and function the same way.
If you've already created your Department Codes, you can follow the steps below. If you haven't created your Department Codes yet, click here for instructions on how to set them up.
1. Start by clicking Settings in the top navigation, followed by Locations:
2. You'll then want to click Edit next to the Location that you want to link the Department Codes to:
3. On the Edit Location page, you'll find all active Department Codes. Check the box next to the Department Codes you'd like to link to this Location:
4. Click Save once done. When employees punch in, they will now see their assigned Location codes and any Department Codes associated with those Locations.
What Employees/Managers Will See (Web)
Below you'll find examples of what an employee or manager might see when punching in from the Buddy Punch website based on different account setups:
| Examples |
Location Only | |
Location & Department Code | |
Location Assigned to Shift | |
Location & Department Assigned to Shift |
How to Create Locations (App)
1. To create locations from the Buddy Punch app, log in and start by clicking the three-dashed menu in the top left. (Left image below)
2. The side menu will open, where you'll then want to click Settings. (Middle image below)
3. From the Settings page, click Locations. (Right image below)
4. Click the + button in the top right-hand corner. (Left image below)
5. You'll then be prompted to enter details for the location, including its:
Name
Payroll Code (used only with our iSolved integration)
Active status
Along with its Billable status. (Middle image below)
6. When assigning employees, you can either select all or select individual workers. (Right image below)
7. And click Save once done.
How to Link Locations and Department Codes (App)
If you need multiple levels of tracking, you can use Department Codes, which nest under Location codes and function the same way.
If you've already created your Department Codes, you can follow the steps below. If you haven't created your Department Codes yet, click here for instructions on how to set them up.
1. To link Locations and Department Codes, start by logging into the app and clicking the three-dashed menu in the top left. (Left image below)
2. The side menu will open, where you'll then want to click Settings. (Middle image below)
3. From the Settings page, click Locations. (Right image below)
4. Click the Location you want to assign to Department Codes. (Left image below)
5. And then click the Department Codes for this location dropdown. (Right image below)
6. You can quickly assign all departments or select individual departments. (Left image below)
7. Save your changes once done. (Right image below)
What Employees/Managers Will See (App)
Below you'll find examples of what an employee or manager might see when punching in from the Buddy Punch mobile app based on different account setups:
| Examples |
Location Only | |
Location & Department Code | |
Location Assigned to Shift | |
Location & Department Assigned to Shift |
Video
FAQs
Q: Why can't I delete my Location codes?
A: You can only delete a Location Code if it hasn't been applied to an employee's time card or a published shift. More information on how to delete an unused Location code here.
Q: Can Managers create or edit Location Codes?
A: No, at this time, only Administrators can create or edit Location Codes. Once created, Managers can assign and unassign Location Codes from within employee profiles for those over whom they have permissions.