Overview: Administrators can activate/deactivate users as often as needed. If they deactivate an employee, the employee's time card information will be retained. However, they'll no longer be able to log in or punch time. They will also no longer count toward your allotted user count.
Important! Our system does not automatically deactivate employees if they're no longer tracking time. Administrators must manually deactivate employees.
Instructions:
Activate a Single Employee
1. To activate an employee, you'll want to start by clicking Employees in the top navigation and then choosing the Inactive tab.
2. From there, you can activate the employee through their profile by clicking View or by using the quick Select column, then clicking the Activate button:
3. If you choose to activate through the profile, you'll want to click Activate in the left side menu, under the employee's name. You'll be asked to confirm the activation process:
4. The employee will then be marked as active and moved back to the Active Employee tab.
Deactivate a Single Employee
1. To deactivate a single employee, you can start by clicking Employees in the top navigation.
From there, you can deactivate the employee through their profile by clicking View, or by using the quick Select column, then clicking the Deactivate button:
2. If you choose to deactivate through the profile, you'll want to click Deactivate in the left side menu, under the employee's name. You'll be asked to confirm the deactivation process:
3. The employee will then be marked as deactivated and moved to the Inactive Employee tab.
Bulk Activate Employees
1. To quickly bulk active employees, start by heading to the Employees page, then click the Inactive tab:
2. Check the box next to the name of every employee you want to activate and then click the Activate button. A badge at the right of the toolbar shows how many employees are currently selected:
3. The selected employees will then be marked as active and moved back to the Active Employee tab.
Bulk Deactivate Employees
1. To quickly bulk deactivate employees, head to the Employees page, then check the box next to the name of every employee whom you want to deactivate and then click the Deactivate button. A badge at the right of the toolbar shows how many employees are currently selected:
2. The selected employees will then be marked as deactivated and moved to the Inactive Employee tab.
FAQs
Q: Does Buddy Punch automatically deactivate an employee if they aren't tracking time?
A: No, deactivating a user is a manual process and needs to be done by an Administrator.
Q: I deactivated an employee, but they still have a time card in the current pay period. Why is that?
A: When you deactivate an employee, their time card will remain in the pay period they were deactivated during. This is done in case they have time that still needs to be reported on. However, while their profile is inactive, no new time cards will be created for their profile.
Q: Can I select employees on more than one page and act on all of them at once?
A: Yes. Your selection is kept as you move between pages, and the badge at the right of the toolbar shows the total number of employees selected across all pages.