Overview: Administrators can activate/deactivate users as often as needed. If they deactivate an employee, the employee's time card information will be retained. However, they'll no longer be able to log in or punch time. They will also no longer count toward your allotted user count.
Important: Our system does not automatically deactivate employees if they're no longer tracking time. Administrators must manually deactivate employees.
Instructions:
Activate a Single Employee
1. To activate an employee, you'll want to start by clicking Employees in the top navigation and then choose the Inactive tab.
2. From here, you can activate the employee through their profile by clicking View or by using the quick Select column:
3a. If you choose to activate through the profile, you'll want to click Activate in the top right-hand corner. You'll be asked to confirm the activation process:
3b. If you choose to activate by using the quick Select column, once you've selected the employee in question click the Activate button:
4. The employee will then be marked as active and moved back to the Active Employee tab.
Deactivate a Single Employee
1. To deactivate a single employee, you can start by clicking Employees in the top navigation.
Once there, you can either Deactivate by entering the profile by clicking View or by using the quick Select column:
2. If you choose to deactivate through the profile, you'll want to click Deactivate in the top right-hand corner. You'll be asked to confirm the deactivation process:
3. The employee will then be marked as deactivated and moved to the Inactive Employee tab.
Bulk Activate Employees
1. To quickly bulk active employees, start by heading to the Employees page and then click the Inactive tab:
2. Check the box next to the name of every employee who you want to activate (Or the top checkbox to select all) and then click the Activate button:
3. The selected employees will then be marked as active and moved back to the Active Employee tab.
Bulk Deactivate Employees
1. To quickly bulk deactivate employees, start by heading to the Employees page:
2. Check the box next to the name of every employee who you want to deactivate (Or the top checkbox to select all) and then click the Deactivate button:
3. The selected employees will then be marked as deactivated and moved to the Inactive Employee tab.
FAQ
Q: Does Buddy Punch automatically deactivate an employee if they aren't tracking time?
A: No, deactivating a user is a manual process and needs to be done by an Administrator.
Q: I deactivated an employee, but they still have a time card in the pay period. Why is that?
A: When you deactivate an employee, they'll remain in the pay period they were deactivated in. This is done if they have time that still needs to be reported on.